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Administrative Assistant Job – WISCA

The Watson Institute is hiring a full-time administrative assistant to support the WISCA program at our school location in Bridgeville, PA. This position follows the Administrative School Calendar and works Monday through Friday from 8:00 a.m. to 4:00 p.m.

Learn more about what it’s like to work at the Watson Institute!

Employment Type: Full-time

Secretary Job Description:

  • Receive and direct all incoming telephone calls
  • Receive and direct visitors (parents/guardians, school district personnel, potential parents/students) according to established building procedures
  • Responsible for addressing problems/needs for services, etc. for office equipment located in Reception/Office area
  • Communicate regularly with IT – collaborate to solve technology problems and communicate needs for resolving issues with program coordinators and building staff
  • Prepare and send all educational correspondence and mailings (e.g. IEP invitations, IEP Progress Reports, monthly menus, and additional mailings as directed)
  • Maintain Educational Mailing Lists (district liaisons, transportation, and parents)
  • Assist Program Director, Supervisors, and Teachers with various clerical duties
  • Prepare required documentation for annual PDE License and annual PDE End of the Year Enrollment Report
  • Maintain the Special Education Manual, In-Service Schedules as per the school calendar, Master Classroom schedules, and various personnel schedules
  • Record and maintain child attendance
  • Sort mail and coordinate mailing procedures
  • Coordinate Purchase Orders, track and check-in items, distribute items to staff, file Purchase Orders, maintain office supply cupboard
  • Monitor security camera and grant entrance to expected visitors
  • Manage pupil information and management system (Teacher website, HCSIS, COMPLY, IEP Writer, EZ School Apps, Alma, rapid alert system, DocuSign)
  • Copy materials for all staff, general filing, any requested typing
  • Prepare information for teacher and therapists online at the start of each school year
  • Prepare attendance folders for each class
  • Other duties as assigned

Job Requirements: 

  • High School Diploma required
  • At least three years administrative experience strongly preferred
  • At least three years experience in a role utilizing Microsoft Office Suite (i.e. Word, Excel, etc.)
  • At least two years experience in an administrative role in a school setting preferred
  • Excellent interpersonal written, and oral communication skills preferred
  • Excellent time management and organization skills preferred
  • Essential functions of this position described require the ability to exert moderate physical effort in light work, typically involving some combination of bending, stooping, squatting, reaching, kneeling, crouching and brisk walking; it also may involve lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (40 pounds)
  • Current Act 34, 114, and 151 clearances required
  • Pre-employment medical examination, including a tuberculosis test required

Job Benefits:

  • Access to Tuition Reimbursement to pursue further education and advanced degrees.
  • Qualifying employer for the Public Service Loan Forgiveness (PSLF) program
  • Ongoing professional development through continued education opportunities, training, and direct staff support
  • Excellent medical, dental, and vision coverage, and additional voluntary benefits
  • 403b retirement plan with employer contributions and match after 1 year of employment