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Education Administrative Assistant – Friendship Academy

The Watson Institute is hiring a full-time Education Administrative Assistant at Friendship Academy, located 4 miles east of Pittsburgh, PA. This position will work Monday through Friday and follow the Administrative School Calendar.

Learn more about what it’s like to work at the Watson Institute!

Employment Type: Full-time

Job Responsibilities:

  • Maintain database systems for enrollment, change of district, and withdrawals (Penn Data and APSEM)
  • Maintain a schedule of appointments and make arrangements for meeting for Education Director
  • Place and answer calls appropriately, record messages, maintain a log of calls for Education Director
  • Place daily calls for attendance to parents/guardians and document contact
  • Demonstrate knowledge or special education rules and regulations related to documentation and reporting
  • Maintain Reevaluations (RR) and Individualized Education Plans (IEP) meeting schedule
  • Schedule meetings, prepare and send accompanying correspondence to parents and districts in a timely manner
  • Prepare and send all educational correspondence and mailings (e.g. IEP Invitations, Interim Reports, Report Cards, IEP Progress Reports, monthly menus and additional mailings as directed)
  • Maintain Educational Mailing Lists (district liaisons, transportation and parents)
  • Assist Educational Liaison, Transition Coordinator, School Psychologist, and Teachers with various clerical duties
  • Prepare required documentation for annual PDE License and Annual PDE End of Year Enrollment Report
  • Maintain the Special Education Manual, In-Service Schedules as per the school calendar, Master classroom schedules and various personnel schedules
  • Process incoming and outgoing mail
  • Operate the switchboard as backup
  • Other duties as assigned

Job Requirements:

  • High School Diploma required, Associate’s Degree in Business or a related field preferred
  • Two years of related administrative, office and/or secretarial work experience preferred
  • Proficient in Microsoft Office Suite
  • Knowledge of basic office procedures and operation of common office equipment required
  • Effective interpersonal skills
  • Effective written and oral communication skills
  • High attention to detail in handling multiple tasks
  • Ability to handle confidential information
  • Current Acts 34, 114 and 151 clearances required