Education Administrative Assistant Job – Friendship Academy

Employment Type: Full-time

Location: Pittsburgh, PA

255 S. Negley Avenue | Pittsburgh, PA 15206

Administrative Assistant Job Responsibilities:

• Maintain database systems for enrollment, change of district, and withdrawals (Penn Data COS and PIMS)
• Maintain a schedule of appointments and arrange meetings for the Education Director
• Place daily calls for attendance to parents/guardians and document contact
• Place and answer calls appropriately, record messages, maintain a log of calls for the Education Director
• Demonstrate knowledge of special education rules and regulations related to documentation and reporting
• Maintain the Reevaluations (RR) and Individualized Education Plans (IEP) meeting schedule
• Schedule meetings, prepare and send accompanying correspondence to parents and districts in a timely manner
• Prepare and send all educational correspondence and mailings (e.g. IEP Invitations, Interim Reports, Report Cards, IEP Progress Reports, monthly menus and additional mailings as directed)
• Maintain Educational Mailing Lists (district liaisons, transportation and parents)
• Assist Educational Liaison, Transition Coordinator, School Psychologist, and Teachers with various clerical duties
• Prepare required documentation for annual PDE License and Annual PDE End of Year Enrollment Report
• Maintain the Special Education Manual, In-Service Schedules as per the school calendar, Master classroom schedules, and various personnel schedules
• Process incoming and outgoing mail
• Operate the switchboard as backup
• Other duties as assigned

Job Requirements:

• High School Diploma required, Associate’s Degree in Business or a related field preferred
• Two years of related administrative, office and/or secretarial work experience preferred
• Proficient in Microsoft Office Suite
• Knowledge of basic office procedures and operation of common office equipment required
• Effective interpersonal skills
• Effective written and oral communication skills
• High attention to detail in handling multiple tasks
• Ability to handle confidential information
• Current Acts 34, 114 and 151 clearances required
• Pre-employment medical examination, including tuberculosis test, required

Job Benefits:

• Excellent medical, dental, and vision insurances as well as life and long-term disability and access to voluntary benefits.
• 403b Retirement Plan with Watson matching employee contributions after 1 year of employment.
• Access to Tuition Reimbursement to pursue further education and advanced degrees.
• Qualifying employer for the Public Service Loan Forgiveness (PSLF) program
• Employee Assistance Program (EAP) and flexible spending accounts.